Inventory discrepancies happen when the expected number of items does not match the number of items shown in the stock count record. Stock deficiencies occur when there are fewer items counted than shown on the inventory record; surpluses occur when there are more items counted than shown on the inventory records. Before steps can be taken to be decrease the likelihood of future repeat occurrences in your stock system, you must ascertain the accuracy of the marked discrepancy.

Initially, check these possible causes in the handling of stock:

  • Damaged items may not have been reported properly or accurately;
  • Stock items may have been assigned the wrong identity numbers;
  • Stock items may have been stored in incorrect locations;
  • The number of items being picked has been incorrect.

Lastly, check these possible causes in the counting of stock:

  • Counting of the items was inaccurate;
  • Data entry errors occurred when the stock was added to the system;
  • Inaccurate documentation has been kept in the system. Check picking
    slips and dispatches that contain the items in question.

Once the above checks have been made, then the causes can be identified as symptomatic or pathological. For a system that helps you keep on top of any of the above weaknesses, give FreshVu2Go a free trial today:
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